Use Case

Office Space Optimization
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Use Case

Employees often have a hard time finding a desk or securing a meeting room, even though the office seems large enough. Research indicates that in an average company, just 60% of the desks are used, and rooms are booked even less. Then why do so many people across so many companies report difficulties finding a desk or securing a meeting room? The answer is: because they don’t know where to find them.  

Real-time office utilization insights

A proper understanding of office layout and utilization is vital. Hence, data regarding desk and room use, office temperature and air quality will provide the insight required to make informed suggestions for improvement. Consequently, office space can be harnessed more efficiently, and cost reductions will be made possible. 

Susanne Kamp
Manager Facility Services, FMO The Hague


“We just rented an additional 1,800 m2,
but because of hybrid working we no
longer need these extra m2.”

By now, 625 workplaces in the office (10,00m2) are connected to the system. FMO’s decision to choose iotspot a few years ago was based on a number of aspects, such as price, flexibility, user-friendliness and the positive experiences from the pilot. 

“We have turned our office into an activity-based work environment and this platform fits in very well. That also applies to when we go back to the office, with this platform we can ensure a safe return at 1.5 meters distance. With hybrid working, it becomes very important to be able to reserve a workplace in advance.” 

The platform can also help to prevent busy days in the office. “We are growing fast, so we just rented an additional 1,800 m2, but because of hybrid working we no longer need these extra m2. We are going to organize the growth within the current office environment and sublet the 1,800 m2. If people want to come to the office, they have to reserve a workspace. I think the reservation platform will definitely help us with that.

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