Meeting Room Booking System

Meeting Room Booking

As an organization you want to prevent that employees are searching endlessly for a free meeting room to have their meetings with colleagues, partners or clients. Especially now that working remotely is here to stay, time spent on-site should be used optimally and finding an available meeting room to do so should not be a burden. Meeting room booking facilitates comfortable meetings: it ensures that employees can use an available meeting room that fits their needs at their preferred location. As a result, meetings will be more productive and efficient. Besides room booking and desk booking solutions, we also created iotspot desk monitoring and room monitoring for companies that prefer to gain insights on desk and room usage without including booking opportunities for their employees.

How does our meeting room booking system work?

Employees check availability and book a meeting room of their choice, remotely with the iotspot app. When they arrive at the office, the indoor maps show the way to the booked meeting room. They can also determine availability by checking the color of the iotspot hub. When activated the hub turns red or green. These colors mean that a meeting room is available (green) or occupied (red).

The 'no-show' feature in the sensor registers if someone doesn't show up at the booked time. In that event, the meeting room will automatically be made available again in the app. For privacy reasons, no one can see which person did not turn up.

The benefits of Iotspot's meeting room booking software:

No more looking for an available meeting room
Increased productivity and work satisfaction
No-show management
Up and running in a matter of days
Integrable with Google Calendar and MS Outlook 365
Setup Tooling
Booking App
iotspot HUB
NFC Sticker
Room Sensor
Indoor Maps

Our services are GDPR compliant


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