Combine and manage your workspace

Wednesday, March 31, 2021

An office building in Amsterdam. Another in Den Bosch and a smaller annex in Arnhem. Are your desks scattered over different locations? And are you looking for a way to efficiently manage occupancy with an opportunity to reduce costs? Then combine all desks, rooms and offices into one virtual workspace ...

Workspace improvement begins simply by redefining what's there. You do not have a building with ten workplaces in Den Bosch and another with a lot of desks in Amsterdam. Instead, you have one workspace that happens to be spread over different locations. 

Making the most of space

Our idea is that one workspace – the virtual combination of all workstations, instead of a collection of offices, generates the opportunity for optimal use of workspace. Moreover, you offer your users with a wider range of choices. The virtual office information allows everyone to make better choices; where to work, when to work, at what kind of desk or in which room. It also provides immediate insight in the actual occupancy and buffer levels. Across offices to everyone. 

Sounds logical...but do I not exclude people this way? 

No you don’t. In all fairness, before offering a virtual workspace you do. As staff that is in the position to come in early occupy the best or at least their preferred desk. Distant commuters, parents or evening persons on the other hand have less chance to do so.

Our customers do experience some turmoil, the moment a level playing field arises among staff following the start of using iotspot. However, when these companies persevere and offer the mix of all available workplaces, the increased room for manoeuvring and workplace certainty is perceived as a welcome improvement among users. 

How does it work?

In the morning, during breakfast, people check the app and see the current availability of desks across the workspace. Favourites can be checked and free desks can be searched for a preferred location. If a spot is found that suits you, you can ‘book’ it as from the time you will most probably arrive up to the time you plan to leave. If you do not find a suitable spot, you decide accordingly; work from home or check in at another location.

Attractive and cost efficient

Yes, iotspot is attractive to the employee. But above all, it is a platform that gives the Facility and Property Manager maximum room to manoeuvre. Workspace efficiency can be further enhanced by ‘peak shaving’ and reducing volume. The occupancy and utilisation information tells you how and what and shows you the impact of your changes over time. And that same information can in the near future be used for predictive procurement of utilities and catering services. In short, it helps you manage the workspace and save costs. Want to know more? Please feel free to contact us or visit our website.

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